Society-Supported Conference Grants
Awards of up to £2,000 are available to members who wish to organise a conference (in person or virtual) in any field of microbiology, either independently or in partnership with another Society. The funding we provide must only be used to support the costs of invited speakers’ travel and accommodation.
Eligible membership categories: Full, Full Concessionary or Postgraduate Student members
Minimum membership: one year (two consecutive membership subscription payments)
Enquiries about this scheme should be made by email to [email protected]
Please read all information on this page carefully and ensure you have read and agreed to the grant's terms and conditions before submitting an application.
- What is covered by the grant?
- Application process
- Award criteria
- Administration of awards
- Conditions of the grant
Current paid-up Full, Full Concessionary or Postgraduate Student members who have held membership for a minimum period of one year (two consecutive membership subscription payments).
Awards will normally provide up to £2,000 to contribute to the expenses of the proposed event.
Funds must be used towards funding the costs of invited speakers’ travel and accommodation. See guidance notes for further details on expense allowances.
For virtual events, funds may be used to cover delegate fees for an invited speaker only.
In order to apply, please submit the below application form to [email protected] in advance of the conference or meeting. Applicants are advised to submit their application at least six months prior to the conference date.
Applications are reviewed by the members of the Building Communities Committee (BCC) and Divisions. Please read the terms and conditions listed below carefully before submitting your application.
Applicants must include the following information with their application:
- A full meeting programme
- An event Code of ConductSociety-Supported-Conference-Grants-Guidance-Notes.pdf
Award decisions are made by a panel and informed by a points system based on a defined set of criteria. Please find the criteria below.Society Supported Conference Grants Scoring Criteria
How to...Write a great Society Supported Conference Grant application
Thinking of submitting an application? Take a look at this How-To guide to give you the best chance of it being successful.
Applications should be made via the offline application form. All required supplementary material should be provided at the point of application. Full expected costs of invited speaker expenses should be given in the appropriate part of the application.
There are two rounds of application per year. Applicants are advised to submit their application at least six months prior to the conference date.Society Supported Conference Grant – Proposal Form
Closing dates for events taking place in 2024 are 1 June 2023 and 20 November 2023.
Applicants should expect to receive notification of the outcome of their application within two months of the closing date. Applicants will be notified of an awarded grant via email.
To claim a grant, applicants must submit a completed expenses claim form to [email protected]. All claims must be made within three months of the funded project and substantiated by receipts or copies of invoices or other documents as appropriate.
Successful applicants will also be required to submit an evaluation report within one month of the event or meeting.
If a grant is awarded, the organisers will be required to:
- Acknowledge the financial support of the Society in all subsequent publicity, conference programmes and in any resulting publications.
- Include printed materials, supplied by the Society, such as information on Society publications or upcoming conferences in the delegates' packs or to display them for the whole duration of the conference.
- Display the Society's logo on the conference website in line with the Society branding guidelines.
- Clearly badge speakers funded by the Society as such, within but not limited to the following: programme book, abstract book, website and opening slide of a funded speaker's presentation.
- Display the Society's slide on rotating holding screens.
- Submit expenses claim form within three months after the meeting.
A full meeting programme must be submitted with your application.
An event Code of Conduct must be submitted with your application.
Enquiries about new applications this scheme should be made by email to [email protected].