Travel Grant

Funds are available to support eligible members presenting work at scientific or education meetings. Eligible members may also apply for funding to attend a short course or training event.

Enquiries about this scheme should be made by email to grants@microbiologysociety.org or by phone +44(0)20 7685 2698.

Applications to the 1 June deadline are now closed. Applicants will be notified of the outcome by 1 July. Applications to the 1 September deadline will open on 1 July.

Please read all information on this page carefully before submitting an application:

Eligibility

Current paid-up Full, Full Concessionary or Postgraduate Student members who have made a minimum of two consecutive membership subscription payments and who have not received a grant from this scheme in the previous calendar year.

Applications for support to attend Society meetings will not be considered from members who are eligible to apply for a Society Conference Grant. Such eligible members should apply for support from that scheme.

What is covered by the grant?

Eligible members may apply for half of the costs associated with presenting at their chosen meeting; up to £750 can be offered. This can include registration fees (with the exception of the Microbiology Society Annual Conference and Focused Meetings), travel, and accommodation and subsistence costs.

Terms and conditions

The applicant must present work at the conference for which funds are awarded and the work to be presented must be microbiological (any appropriate area of the discipline, including pedagogy, will be considered).

Grants may also be used to support attendance on a training event or short course (a maximum of three weeks will be supported by the Society) which is relevant to the professional development of the applicant.

The topic of the conference or short course must be relevant to the applicant’s research.

Retrospective applications will not be considered.

Grants are awarded at the discretion of the Society and the decision of the Award Panel is final.

Grant recipients must submit evidence that they are presenting work either as an oral or poster presentation at the conference or that they have been accepted onto the course. A conditional grant offer can be made without this evidence if it is not available at the time of application. However, it must be submitted to claim any grant offered.

Grants are not intended to cover the full costs of the proposed activity. Applicants who receive support from other sources that meets their costs in part or in full are required to inform the Grants Office of the amount(s) as soon as possible. If a Microbiology Society award has already been paid, then the amount in excess of the stated required sum must be returned.

Grant recipients who have claimed funds in advance but do not attend the proposed event will be required to repay the grant in full. Recipients are advised to arrange appropriate travel insurance where applicable.

The support of the Society should be acknowledged in any presentation. A logo will be supplied for this purpose.

All claims must be provided on the travel grant claim form, and substantiated by receipts or copies of invoices or other documents as appropriate.

By accepting a grant, recipients give their approval for the Society to use this and related information in publicity and marketing communications.

Application process

Applications should be made online via Mi Society. All required supplementary material should be provided at the point of application. Full expected costs of attendance should be given in the appropriate part of the application.

Closing dates:

1 December – for events taking place in the period 1 January–31 March

1 March – for events taking place in the period 1 April–30 June

1 June – for events taking place in the period 1 July–30 September

1 September – for events taking place in the period 1 October–31 December

Award decisions are made by a panel and informed by a points system based on a defined set of criteria.

Early application is advised.

Applicants will receive notification of the outcome of their application within one month of the deadline.

Administration of awards

Claims should be submitted no later than three months after the event.

Funds will be paid by bank transfer within one month of a claim being submitted.